You don’t need to run a business to send invoices professionally. Whether you’re a freelancer, creator, or simply doing occasional work outside your main job, it’s fully possible to invoice a company as an individual in a simple and secure way.
Today, services like Shoutly make it easy for you to invoice without having your own registered company. Below, we’ll guide you through how to invoice as a freelancer or private individual and what you need to include to ensure your invoice is correctly formatted and paid on time.
What information should an invoice include?
If you’ve never created an invoice before, it can feel unclear where to start. Here’s a simple checklist of what every invoice should contain:
Your information
Begin with your personal details:
- Your full legal name
- Your current address
- Phone number and email
- Invoice date
This shows the company who the invoice is from and allows them to reach you if they have any questions.
The company’s information
Next, add details about the company you’re invoicing:
- Company name
- Contact person (if applicable)
- Address
- Phone number and email
This ensures the invoice is sent to the right place and helps keep both your and the company’s records organized.
Invoice details
The main part of the invoice should clearly outline the work or service you’ve provided:
- Invoice number (e.g., 0001 if this is your first)
- Date the invoice is issued
- Due date (typically 30 days unless otherwise agreed)
- A clear description of the services or products delivered
- A breakdown of costs, including any applicable VAT or taxes
- Total amount to be paid
Finally, don’t forget to state your preferred payment method — bank transfer, PayPal, or another option.
Useful tips for invoicing as a freelancer or individual
Use a professional template
A professional invoice template ensures your invoice looks trustworthy and includes all the necessary details.
Clear payment terms
Be specific about how and when you want to be paid. Clearly mention any late payment policies.
Keep records
Keep track of all invoices and payments to make it easier to manage your finances, especially when it’s time for taxes.
Set automated reminders
Automated reminders help ensure companies don’t forget to pay your invoice on time.
Easy invoicing without a company – With Shoutly
With Shoutly, it’s quick and hassle-free to invoice a company as an individual. You don’t need to start your own business or worry about taxes and compliance. Our service is perfect for freelancers, gig workers, creators, and anyone handling side projects.
Simply fill out our ready-made template with your and your client’s details, describe the work you’ve done, and how much you should be paid. Shoutly handles the rest — we make sure taxes and fees are paid properly, so you don’t have to worry about VAT, employer contributions, or registration.
We ensure your invoice is legally compliant, correctly formatted, and ready to send.
If you’re looking for a fast, secure, and affordable way to invoice as a freelancer or individual, Shoutly is here to help.
